Using MS WORD, how do I make an INDEX for each name used?

Question

I am copying court papers for our local genealogical society, using MS WORD. We are BOLDing each name within this document (some 200) and want to create an INDEX of names/pages for reference at the end. We want the INDEX to be listed alphabetically (JONES, Joe) and page number. How do I do this?

Answer 1

First you would need to mark each entry within the document that you want included in the index.



To use existing text as an index entry, select the text, then press ALT+SHIFT+X. Fill in the info.



To mark the index entry, click Mark. To mark all occurrences of this text in the document, click Mark All.



Word then inserts each marked index entry as an XE (Index Entry) field in hidden text format. If you don't see the XE fields, click Show/Hide on the Standard toolbar, which is the paragraph mark.



Click where you want to insert the finished index.



To make sure that the document is paginated correctly, you need to hide field codes and hidden text. If the XE (Index Entry) fields are visible, click Show/Hide on the Standard toolbar.



On the Insert menu, point to Reference, click Index and Tables, and then click the Index tab.

Answer 2

Hmmm...

Can you use excel to make the names and page references?

That can be done ascending order. Then insert that at the end of the Word document.



Hyperlinks inside Word will also be helpful to link to other pages within the document.

Answer 3

There is a way of building an index using a concordance file containing the words you want indexed. Check the Help system for entries relating to the keywords "concordance" and "index".



Good luck.

Answer 4

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Answer 5

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